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Where Do I Find a Transaction Coordinator?

Where Do I Find a Transaction Coordinator?

Where Do I Find a Transaction Coordinator?

By Keith Dunham, Founder & CEO of Empower Transactions. Keith ran operations at HomeCity Real Estate past $500 million a year in sales across Austin and Dallas before its sale to Better Homes & Gardens Real Estate, and co-founded Opcity, later acquired by Realtor.com.

Let’s say you’ve had your real estate license for a while and you’re ready to take the next step in your business. You want to be a high-producing agent but still, deliver a high level of service to your clients so they send referrals. Finding the right talent to help you manage your transactions can be a challenge when starting out.

Here are some tips on what real estate professionals should look for when finding their perfect transaction coordinator, as well as where they might go about doing so.

What Should I Consider When Choosing a Transaction Coordinator?

Real estate transactions can oftentimes be complex and require someone who can manage the workload while also having the experience, training, and knowledge of the transaction from start to finish. A good rule of thumb to look for when finding the right TC for you include:

If you are weighing hiring someone directly instead of using a service, read the IRS guidance on independent contractor versus employee before you write the agreement, because how you direct the work decides which one you have.

Where Do I Find One?

So where do you find one, you ask? Working with Empower Transactions is a great place to start as our TC’s are well experienced, have the latest and greatest transaction management software, receive thorough training, and are backed by a dedicated assistant helping them help you.

Empower Transactions has a proven track record of success and has mastered the art of transaction coordination. Our compliance desk reviews on the order of 12,000 transaction files a month, so there are very few ways a file can go sideways that we have not already watched happen. Our reviews speak for themselves but also the sheer volume our transaction coordinators can successfully manage without needing to work all hours of the day is that we have the right systems in place to create a positive experience for everyone involved.

We support real estate professionals and brokerages across all 50 states. Our transaction coordination teams provide responsive contract-to-close support, clear communication, and a consistent process that scales with your volume.

If your business is in need of a transaction coordinator or if you are curious about the services we offer, feel free to reach out!

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How to Submit via Paperform

  • Click the link to access the Paperform submission page
  • Fill in the required information about your transaction (listing or purchase)
  • You can either upload any relevant documents directly through the form or simply leave a note for your TC indicating that the documents are already available in your back office system
  • Click “Submit” and you’re done!

If all required information is received by 3:00 PM, your file will be processed and introductory emails will be sent the same day.

Compliance

Contract to Close

Listing Service

How to Submit via Email

  • Send an email to newbusiness@empowertransactions.com
  • Or forward your executed contract straight from your signing platform to newbusiness@empowertransactions.com
  • In the body of your message, please include the following details (if not already provided in your documents):
  • Co-op agent’s name and contact information
  • Client name and contact information
  • Title company or attorney contact information
  • Lender contact information
  • Any important notes or instructions for your TC
  • Attach all necessary documents (listing agreement, purchase contract, etc.).
  • Hit send and we’ll take it from there!

If all required information is received by 3:00 PM, your file will be processed and introductory emails will be sent the same day.

Submit Email

How to Submit via Text

  • Send a message to (520) 900-1551
  • Include basic transaction info: property address, client name, agent name, and contract date.
  • If your phone allows, feel free to attach any relevant files (PDFs, images, etc.) with your text. If you’re unable to send documents via text, just let your TC know whether the files are available in your back office system or if you’ll be sending them by email instead.
  • A coordinator will confirm receipt and follow up if anything is missing

If all required information is received by 3:00 PM, your file will be processed and introductory emails will be sent the same day.

Submit Text

Submit Your Business, Your Way!

How it Works

Choose whichever option is easiest: submit online, email us the contract, or send it by text. However it arrives, we open the file, confirm the details with you, and start coordinating from there.

Choose Your Submission Method

Select the option that works best for you (form, email, or text) to submit your transaction.

Receive Confirmation

Your Transaction Coordinator (TC) will send a quick acknowledgment via text once your submission is received.

We’ll Take It From There

Your TC will follow up by text or phone if any additional details are needed to get your file started. 

Submit via Paperform

Quickly and securely submit your transaction with our easy-to-use form.

Submit via Email

Prefer email? You can easily send us your transaction with just a few clicks.

Submit via Text

On the go? You can text in your transaction details directly to our coordination team.

Choose what works best for you and let us handle the rest.
We’re excited to support you in getting your deals done faster and easier!
Have questions? Reach out to our support team anytime. We’re here to help.